DESIGN for KPV COLLECTION DIGITAL ARCHIVE

  1. The initial collection content relating to the CNMI & Oceania was selected from the 100 or so boxes and loosely arranged by type and topic.
  2. Titles were given to each box to reflect the content, and named kpvcollection.
  3. AIRTABLE was chosen in 2015 for arranging content because it had useful features & low cost.
  4. The content was initially divided into sections  (1. Collection Index & General Content, 2. Education & Culture Content, 3. Newsletters, Magazines & Press Releases, 4. Books) as a way to save money.  AIRTABLE did not charge extra for sections under a certain size.  
  5. The collection INDEX includes: a list of the physical boxes with a box image, box title, description, 2023 status, share, March 2020 status, kit’notes, physical location, content inventory, total inventoried records, total scanned, total pages, total pages scanned, last updated.
  6. Within each indexed box, each entry is listed with: title, author, link to scanned doc, status, illustrator, date, length, organization, other.
  7. Priority was given to digitizing with the plan that NMHC could complete the entries.
  8. Research & Restricted is a 2023 new category of unprocessed content which I am currently identifying, arranging and using for books in process about Chamorro & Carolinian Bilingual Bicultural Projects, Northern Marianas College and NMI/CNMI transition from Trust Territory to Commonwealth with focus on Education.

SCANNING LIMITATIONS IN KPVCOLLECTION DIGITAL ARCHIVE
  1. Scanning was stopped mid-box the day of the COVID shutdown, March 13, 2020, and has not been continued.  There is more content that should be scanned
  2. Only regular sized (8 ½ by 11) documents were scanned because the scanner could not accommodate legal and large size documents.  Some boxes contain documents that could not be scanned because of large size.
  3. Copyrighted documents were not scanned.
  4. Many documents are mimeographed, old, fragile and need special attention
  5. Many documents do not identify author, date or title
  6. The people assisting me were not familiar with Chamorro or Carolinian, but tried their best to be accurate identifying documents.
  7. There are mistakes in the archiving and scanning. Each document has not been reviewed and corrected, however it would be good for someone to do this.
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​what we sent to the Northern Marianas Humanities Council!